Job Description

Summary

The Accounts Receivable Clerk is responsible for promoting timely collection of accounts receivable, with an emphasis on improving cash collections, improving DSO, and reducing write-offs.

 

Functional Responsibilities

·         Perform collection activities for customer accounts in accordance with PB Materials collection policy and practices in a manner that will result in maximum collectibles and prompt payment as assigned by the Assistant Credit Manager.

·         Cross train in advance collection procedures such as lien notices and customer placing holds.

·         Collaborate with Sales and Operations on customer sales, ticketing, and invoicing.

·         Monitor company bank accounts for cash, credit card, ACH funding, insufficient funds, and reconcile to A/R postings.

·         Maintain daily log of all cash and credit card transactions and applies customer payments accurately and in a timely manner.

·         Maintain COD customers and facilitate payment collection with plants.

·         Maintain Betenbough finishers invoice logs and weekly payouts.

·         Reconcile daily sales tickets to cash/credit card transactions.

·         Enter new customer accounts and update information as needed. Process customer applications for credit reports and references.

·         Perform billing duties: ticket indexing, monitor plant ticket scans, generate invoices, credit/debit memos, rebills, postage and mail out of invoices and statements.

·         Send out invoices, tickets, and new customer documents at customer requests.

·         Research customer billing requests and any other request by Sales or management teams.

·         Make adjustments to customer accounts as authorized by the Assistant Credit Manager.

·         Maintain up-to-date customer files and makes address and name changes as needed.

·         Generate reports as requested/required.

·         Daily mail pickup at the post office and weekly cash deposit at the bank.

·         Sign out tickets to plants as requested.

·         Notify Assistance Credit Manager when ticket stock is low for reorder.

·         Take the initiative to start new tasks, projects or operate out of their area of influence.

·         Adhere to company policies and procedures and continuously promote safety within the company.

·         Perform other duties as may be assigned.

 

Competencies

·         Computer literate particularly in Microsoft Office applications

·         Ability to prioritize work load and multi-task as needed

·         Good mathematical skills and reasoning ability

·         Ability to maintain confidentiality

·         Detail oriented

·         Excellent oral and written communication skills

 

Experience/Training/Certifications

·         High School diploma and 1 year of relevant experience in Basic Accounting/Accounts Receivable/Collections required; focused in the Aggregate/Ready Mix industry preferred

 

Core Values

·          SAFETY - Our moto of SAFETY ALWAYS is at the core of everything we do each day.

·         COMMUNITY- We believe that PB Materials team members should be involved in and contribute to their local communities.

·         QUALITY - We are committed to consistent production practices that ensure that our customers always receive high-performing products that meet specifications.

·         SERVICE - We are committed to provide customers consistent service, where we keep our promises and passionately work to meet customer needs.

·         TEAMWORK - We believe that teams should capture the best ideas of every individual and use constructive conflict to identify and implement best practices.

·         EXCELLENCE - We are committed to do things right the first time, and the willingness to strive to get better, all the time.

·         INTEGRITY - PB Materials team members adhere to firm moral standards.

 

Personal and Team Effectiveness

·         Proactive Planning.  Utilize principles of time management to effectively maximize personal productivity.

·         Safety.  Personally operate in a safe and controlled manner, does not cause a hazardous situation for other employees.

·         Teamwork.  Invest in the success of other team members by expending extra effort to help others achieve their goals and objectives.

·         Mentoring.  Teach less experienced or skilled members of the team by utilizing on-the-job training opportunities.

·         Personal Growth.  Bring an insatiable appetite to improve personal skills by reading and pursuing education.

·         Profit Focused.  Work to help improve profitability by controlling costs and increasing efficiency.

 

Physical and Environmental Requirements

·         Candidate must be drug free.

·         Regular walking, standing, climbing, reaching, seizing, holding, grasping, turning, pulling, pushing and lifting activities are required for this position.

·         Must be able to:

o Occasionally lift and carry no more than 10 pounds from floor level to waist level

o Sit/stand for extended periods of time

·         Work is performed in a normal office environment. Apply Now